General Services Division

Formulates policies, plans and programs related to the department's procurement, property management, engineering, maintenance and other general administrative services and ensures effective implementation thereof and compliance with government regulations and standards

Procurement and Property Management

  • Administers procurement, allocation, storage and distribution of equipment,supplies and materials
  • Coordinates the bidding process for the bids and awards committee for the acquisition of equipment, fixed assets, supplies,materials and services (eg., Consultancy, Janitorial, Security, Electrical,Air Con, Specialty trades,Painting, Repairs and maintenance of buildings, etc.)
  • Conducts periodic inventory of equipment, fixed assets, supplies and materials and maintains inventory records thereof
  • Prepares Annual Procurement Management Program (APMP) and project procurement management programs (PPMP) and monitors its implementation
  • Handles insurance of DOE properties
  • Handles disposal of unserviceable properties
  • Prepares contracts and purchase orders
  • Provides secretariat support to the bids and awards committee and disposal committee
  • Performs AD HOC functions as may be assigned

General Administration

  • Processes and monitors payments for utilities and services
  • Prepares contracts and related documents for contracted-out services, eg., Janitorial,Security,Electrical,Air con,Reproduction,Specialty trades, etc.
  • Supervises implementation of contracted-out services to ensure maintenance of good housekeeping and security of premises
  • Handles messengerial, mailing and other communications (eg., PABX) services
  • Handles distribution of newspapers and periodicals
  • Handles registration, dispatching and fuelling of shuttle service vehicles and ancillary driver's assignments
  • Liaiseswith various government agencies and service providers to facilitate delivery of required services (eg., LTO, GSIS, PNP, MMDA, MERALCO, PLDT, etc.)
  • Provides secretariat support to the unified security task force, national disaster control group, etc.)
  • Performs AD HOC functions as may be assigned

Engineering and Maintenance

  • Administers the delivery of basic utilities (water,light,telecommunications,air con, etc.)
  • Ensures maintenance and repair of equipment and fixed assets (eg., buildings,vehicles,facilities, etc.) including the preparation of engineering designs, agency estimates, and job orders for necessary construction,maintenance,renovation and repair of facilities, etc. and implements actual execution thereof
  • Prepares and processes payments for job orders and actual awards
  • Prepares and issues the necessary documentary requirements to certify completion and acceptance of job undertaken for maintenance and repair
  • Assists in the preparation for special events (eg., Construction of exhibit booths for the national energy week, etc.)
  • Coordinates with various government agencies and service providers to ensure maintenance of facilities (eg., DPWH, DILG, LGUS, FBDC, BCDA, MMDA, MERALCO, PLDT, etc.)
  • Performs AD HOC functions as may be assigned